Meeting Called to Order: Dan Murri, RMRA president, called the RMRA Annual Membership meeting to order at 7:05 PM, 25 February 2003 at Tabb Elementary School. Board members present were Dan Murri (President), Steve Barneyback (Secretary), Liz Rowe (Treasurer & RMCA Liaison), Hank Mohrmann (Pool Operations), Paul Coffin (Membership), Kathey Tapfer (Social Activities & Swim Team Liaison), and non-voting board member Alex Costen (Grounds/Maintenance). Board members absent were Mick Cowan (Vice President), and Jeff Yetter (Clubhouse Coordinator). A total of 44 memberships were represented at the meeting, which included 33 members in attendance and 11 proxies. (See Attachment 1. - List of those present or represented at the February 25, 2003 RMRA general membership meeting.)

Welcome: Dan Murri, President of the Running Man Recreation Association (RMRA), welcomed all attendees to the annual membership meeting held to discuss affairs of the RMRA. Dan introduced and thanked the current board and acknowledged the tremendous support provided by Alex Costen who helped with facility repairs and landscaping.

Agenda:

• Approval of 5 March 2002 minutes.
• Summary of operations, accomplishments, and budget for 2002.
• Plans and proposed budget for 2003.
• Other business.
• RMCA plans for common area (deferred until after the formal meeting).
• Election of Officers.
• Closing remarks.
• Adjourn.

Approval of March 5, 2002 Minutes: A motion was made and seconded from the floor to approve and accept the minutes of the 2002 annual meeting as written. The minutes were available in handouts and were posted on the RMRA website. There was no discussion and the motion passed unanimously.

Summary of Operations for 2002:

• Pool management was provided by Mr. Mac Walston with many compliments on pool cleanliness and water quality.
• Improvements were made by Alex Costen who installed non-slip ceramic tile in the bathrooms and the vending area.
• Landscaping improvements were made to improve appearance and visibility.
• The swim team won the White division of the GPSA and next year we will move up to the Red division, the top division in the 21-team league.
• We added several night swims that were well received and we plan to continue these in the 2003 season.
• A very successful season!

2002 Budget: (See Attachment 2. - Year 2002 Actual Budget and Year 2003 Proposed Budget.)

• Income was $ 4000 more than we expected and we under spent in some of areas by deferring some items until 2003.
• The net result was that we had a surplus of more than $7,000 in 2002.

Plans for 2003:

• Mac Walston to remain as pool manager.
• Increase lifeguard salary to remain competitive and retain experienced lifeguard staff.
• Pool hours changing - generally are:
• Sun - Thurs: pool opens at noon and closes at 8 PM
• Friday: pool opens at noon and closes at 10 PM
• Saturday: pool opens at 10 AM and closes at 10 PM
• Swim lessons - two sessions (two weeks each), from 10:30 am to 11:30 am Mon - Fri.
• Swim team moving up to GPSA Red division.
• Paint exterior trim on clubhouse and pump house.
• Purchase ant and termite treatment contract.

2003 Proposed Budget: (See Attachment 2. - Year 2002 Actual Budget and Year 2003 Proposed Budget.)

• We expect less income from new membership sales.
• Salary costs are increased to make us competitive with the other pools in the area and retain an experienced lifeguard staff.
• Bookkeeping costs are increased to relieve the treasurer's burden.
• We are planning on additional landscaping costs and maintenance costs for painting.
• The board proposes that the dues for the year 2003 would remain at $325 and would be due on May 15, 2003.
• A question was raised from the floor as to whether the board had started a "reserve fund" for the long-term repair/replacement of major capital assets. The RMRA Reserve fund, initially required by the bank, has a current balance as of January 1, 2003 of $44,291.53 and is viewed as the beginning of such an account. Another question was raised considering whether this is in an income producing account. The response was that it is in an interest bearing account and consideration would be given to reviewing the possibility of increasing the revenue produced by this account, and if there are any conditions placed on this money by the loan holders.
• A question was raised concerning the balance remaining on the mortgage. The answer was not available at the meeting but later research indicated that the mortgage balance as of January 1, 2003 was $218,598.55.
• The board feels that the budget projections presented are very conservative, but they show that we may need to run as much as a $5,000 deficit in 2003 to fund the desired operations and improvements. Part of this is due to deferring some projects from 2002 into the 2003 budget year, and it was also noted that the potential deficit in 2003 would be less than the surplus from last year.
• A motion was made and seconded to approve the 2003 RMRA proposed budget as presented and displayed in attachment 2. The motion to approve the budget was approved unanimously by a show of hands.

Other Business:

• At this point in the meeting, Dan Murri asked if there was any other business that should be addressed by the membership.
• An opinion was expressed that the extended hours may provide more of a problem. One member wanted the board to consider the children who use the morning period and the possibility that the 10 PM closing may not be as popular. Another member brought up the fact that in the mornings the pool water temperature was relatively cold as was the air temperature and the afternoons were warmer for the smaller children. Dan mentioned that Mac has offered to provide swimming lessons during the 1030-1130 time period. The guards would then clean the pool from 1130 for the opening at noon. Ultimately, there was no motion made regarding the proposed pool hours.
• A comment was made that we did not appear to have an effective check-in system last year. A motion was made that we have a sign-in sheet that people are required to use upon entering the pool area. Discussion indicated that we already do this. The motion was formally made and seconded that we have a sign-in sheet and that members be required to use it. The motion was approved.
• Discussion from the floor started around the issue of membership restrictions as presented in the bylaws and their subsequent revision by the General Membership in March 2002. One idea requested consideration of allowing employees to be non-voting members so that lifeguards, coaches, and assistant coaches could swim competitively on the swim team. It was pointed out that this would require a majority vote by at least 35 members at a membership meeting as it would require amending the by-laws. Comments were made from the floor of various opinions; however, they were never presented as motions.
• In an effort to establish guidance for future board decisions, Dan Murri proposed some questions to gain insight into the general membership opinions regarding RMRA policy issues.
1. Should we have more open houses? Response was for more open houses -- 23 For and 9 Against.
2. On principal - should we allow Running Man residents who are non-members to be able to come as guests? 5 For and 26 Against.
3. On the general issue of how many would be willing to entertain changes to the current guest policy, consensus was never reached. Differing opinions were expressed from the floor and the question was never posed as a question for a vote. Various merits were addressed and historical references were made concerning previous attempts to modify the restriction that only Running Man residents are allowed to be members of the RMRA. In general, the majority of the opinions appeared to be against major changes in the membership policy.
• One member raised the issue of increased vandalism and proposed that the board consider increasing the lighting at the facility. The board agreed to consider this in the 2003 season.

Election of Officers:

• The slate of board members for 2003 (recommended by the 2002 board) was presented to the general membership. It included 5 new board members and three returning members.
• Melissa Sherman volunteered to be a right-in candidate and people were asked to consider her in their voting.
• The ballots for the 2003 Board were collected and the below nominees were voted in. The Board members for 2003 and the positions they have accepted are shown below. The year they leave the board is also shown but does not necessarily indicate the specific position is held until then.

2003 Board of Directors as Elected:

Closing Remarks:

• We have an outstanding facility and neighborhood spirit.
• We're still a relatively new organization and we're still learning, but we're getting better every year.
• If you see something that we need to fix or can make better, help us make it happen.
• This is a volunteer organization - please help out where you can.

Adjournment: Before adjourning, a call was made for any additional business. With no indication from the membership, a motion was made and seconded to adjourn the meeting. It passed unanimously and the meeting was adjourned at 8:35 PM.

RMCA Common Area Committee: After adjourning, Liz Rowe made a brief presentation concerning plans for development of the Running Man Community Association common area. The timeline was presented as follows:

Attachment 1. - List of those present or represented at the February 25, 2003 RMRA general membership meeting.

Attachment 2. - Year 2002 Actual Budget and Year 2003 Proposed Budget.

Respectfully Submitted,
Stephen Barneyback
Secretary, RMRA

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