PowerPoint Module 5
Working with Tables, Graphs & Organisation Chart
Launch PowerPoint 2000 :
Point
and click <Start>,
<Programs>,
<Microsoft Office>,
<Microsoft PowerPoint>
Create a Blank Presentation
You can create a blank presentation from scratch (Blank template from the New Slide dialog box selection).
Select <Blank AutoLayout>
Click <File> <Save As>
Type ex2
Click <OK>
Inserting a Table
The quickest way to create a table is to click <Insert Table> button
The other way to create a table is to draw it when you click <Tables And Borders> button
The mouse pointer turns into a pencil, and the Tables And Borders toolbar appears
Click <Insert Table> button
Drag the mouse pointer to the cell to three column and three row and release the mouse button
Click <Tables And Borders> button
Draw a box using the pencil
Merging Table Cells
After you've created a table, you might determine that some of table data doesn't fit neatly within the row-and-column format that you've defined. You can use merge cells which is the process of joining multipe cells into one larger cell.
Can you repeat the two more drawings as shown?
Inserting and Formatting a Table
Sometimes, information is best presented in table format. With the Insert Table feature, you can create and format a table in PowerPoint.
Click <Insert> <New Slide>
Select <Table AutoLayout>
The Table AutoLayout has been applied
Type Slide title : Impact Success Stories
Double-click the table placeholder
The Insert Table dialog box appears
Click <Table> Click <Insert>
Click <Table>
Select <Number Of Columns:> box with 2
Select <Number Of Rows:> box with 4
Click <OK>
Type the following
Select <Bold>, <Center>, Center Vertically>, and <Fill Color> buttons
Apply Format on the Company, Success
Click <Draw Table> button
Draw a line under Miller Textiles
Click <Insert> <New Slide>
Select <Table AutoLayout>
Select <Number Of Columns:> box with 4
Select <Number Of Rows:> box with 3
Type the following
Insert Rows and Columns from <Table> of <Tables And Borders> toolbar
Type the following
Resizing a Table
PowerPoint lets you resize a table in many ways : column, row and entire table by positioning the mouse pointer over the table.
Adding Shading to a Table
Shading to all or parts of a table emphasizes a portion of the table or to give the appearance of different sections in the table, to help call attention.
Select the first row with the subheading
2002 Q1 Q2 Q3 Q4
Click <Tables And Borders>
The Tables And Borders toolbar appears
Shade the row in Red
Select the remaining rows
Click <Tables And Borders>
The Tables And Borders toolbar appears
Shade the rows in Orange
Inserting and Formatting a Microsoft Graph Chart
Microsoft Graph is a program that PowerPoint uses to insert a chart in a presentation slide (becomes an embedded object in the slide).
You can start Graph by double-clicking a chart placeholder, clicking the Insert Chart button on the Standard toolbar, or by clicking Chart on the Insert menu.
Click <Insert> <New Slide>
Select <Chart AutoLayout> Slide
Type Slide title : Proven Results
Double-click the chart placeholder
PowerPoint launches Microsoft Graph
Change Data in a Chart
To type in new text or value, delete the entire datasheet
Type the data in the datasheet
Changing the Chart Type
Click <Chart>
Click <Chart Type>
Select <3-D Bar Chart>
Click <OK>
Add Chart Title
Click <Chart>
Click <Chart Options>
Type Sales Report at <Chart title:> box
Type Quarterly at <Category (X) axis:> box
Recolor Chart
Double-click any column in the chart
Click <Format>
Click <Selected Data Series>
Click <Patterns> tab
Click <Fill Effects> tab to specify a fill effect
Select the options for Gradient, Texture, Pattern, Picture.
Click <OK>
Inserting and Modifying an Organizational Chart
Microsoft Organization Chart ins a program that PowerPoint uses to embed organizational chart objects in presentation slides, which you can edit any time.
Click <Insert> <New Slide>
Select <Organization Chart AutoLayout> Slide
Type Slide title : About Impact PR
Double-click the org chart placeholder
PowerPoint launches Organization Chart
Type John Tan, MD
Type the rest of organizational structure
Refer to M5 Page 11-15 for Practice Exercise
Practice Exercise
How to create a Table ?
How to create a Chart ?
How
to create an Org. Chart ?
Edwin
Koh : We
completed on the
New
Knowledge and Skills in
MS
PowerPoint 2000 Module 5.
